麻豆社 has three external staff categories (I, II & III) and prior to vetting checks commencing, the candidate should be assigned to a category. Once the staff category is identified, the applicable vetting checks can be selected. The criteria for each category is based on access to 麻豆社 premises and systems; the detailed information below will help determine the correct staff category.聽

Category I

This category means those external staff having

  • a GPN or 麻豆社 Logon ID; AND
  • access to 麻豆社 systems[1]/麻豆社 valuables (e.g. treasury room); AND/OR
  • access to 麻豆社's confidential information

[1]麻豆社 systems means any software, hardware, telecommunications or other systems or equipment owned by 麻豆社 or a 麻豆社 affiliate or licensed, leased or provided as a service by a third party to 麻豆社 or a 麻豆社 affiliate.

Staff in this category

  • must be registered in 麻豆社's HR system and therefore have a GPN (Groupwide Personnel Number)
  • may not necessarily have access to a 麻豆社 building

Groups concerned are

  • staff augmentation onsite or offsite, billable (contractor and offshore development center with 麻豆社 Logon)
  • staff augmentation onsite, non-billable (supplier account manager with 麻豆社 Logon)
  • managed services onsite or with 麻豆社 Logon (driven by delivery of a service)
  • auditors engaged by 麻豆社 to fulfil services (e.g regulatory requirements)
  • professional services onsite or with 麻豆社 Logon (consultants, advisory, audit, legal, facility management for sensitive infrastructure)

Category II

Suppliers who engage 麻豆社 category II staff are contractually bound to warrant that any and all such staff have completed background screening before providing services to 麻豆社. For this category of staff, suppliers are not required to follow 麻豆社 staff vetting process as no onboarding on 麻豆社 system takes place. Background screening requirements may differ depending on the service provided to/roles performed for 麻豆社.

This category includes external staff with

  • access to confidential / strictly confidential information, data or physical documents, AND
  • no access to IT applications / systems / infrastructure (without 麻豆社 Logon) or sensitive infrastructure, AND
  • may have limited access to 麻豆社 premises for facility management duties or construction work

Staff of this category

  • have no 麻豆社 Logon
  • are not registered in the 麻豆社 HR system and therefore do not have a GPN
  • could have limited access to a 麻豆社 building via access control system (CH only)

Groups concerned are

  • Professional services offsite and without 麻豆社 Logon (consultants, advisory, audit, legal, business process outsourcing, software as a service) with access to confidential / strictly confidential information
  • Construction workers
  • Event staff onsite or offsite

Category III

This category includes external staff with

  • unsupervised physical access to 麻豆社 premises, AND
  • no access to IT applications / systems / infrastructure (without 麻豆社 Logon) or sensitive infrastructure, AND
  • no access to confidential / strictly confidential information, data or physical documents

Staff of this category

  • must be registered in the 麻豆社 HR system and therefore must have a GPN
  • have no 麻豆社 Logon

Groups concerned are

  • Staff augmentation onsite, non-billable (supplier account manager without 麻豆社 Logon; badge holder)
  • Managed services onsite and without 麻豆社 Logon
  • Professional services without 麻豆社 Logon (facility management)
  • Benefits services onsite (hair dressers / fitness trainers / dry-cleaning worker / massage services / physiotherapists / dentists / doctors / etc.)
  • Business University trainers

Visitors

Generic definition for a visitor: An individual who does not require a GPN and/or full-time access to 麻豆社 premises. Visitors are not classified as external staff and in general, visitors are not vetted per se unless local requirements dictate otherwise (ID check or similar). Access to secure areas should be controlled and clients/visitors (non 麻豆社 GPN owners) must be escorted by 麻豆社 authorized staff at all times.

Please note: If any person without a GPN requires access to a 麻豆社 building, this person must be escorted if in restricted/non-public 麻豆社 premises and will be considered as a visitor. Also, access cards will only be delivered to persons having an active GPN, which means that such staff would be category I or III.